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Creating a Multi-User Environment

Setting Up Multiple Users

Setting up multiple users to access our calibration management software (Calibration Control) is as easy as deleting (or renaming) a file, starting the application, and linking to the new file.  Therefore, if you are using an Access database file, you should be familiar with the help topics for finding your database and moving your database and you will have all the skills you need to add multiple users to your calibration management system.  If you are using a SQL Server, then read the help topics on Installing SQL Server and Connecting to a SQL Server Database.

But just in case, let's be a bit more explicit with the following steps:

Move Your Database (MS Access Database Only)

Find your database and move your database to a network location where all of your users have read-write access.  Most of the difficulties users experience with implementing a multi-user environment have something to do with network folder permissions.  So if you experience any difficulties, you should first seek assistance from your network administrator.

Note that the only file you need to move to your shared network location is the 'apecal.mdb' database file.

Setup a Common Files Folder (Access & SQL)

Calibration Control uses a Files Folder that contains four sub folders named Attachments, Emails, Labels, and Reports.  Ensure each networked user of Calibration Control uses a common Files Folder so that Attachments, Emails, Labels, and Reports created by one user are available to the other users.  Do this by:

  1. Common Mapping:  Ensure each user has the same network mapping for the Files Folder.  For instance, if a mapped drive is used for one user, the same path must be used for all users.
  2. Point Calibration Control:  Open the Options dialog, Folders tab, and change the 'Location of Attachments, Labels, & Reports' folder (aka Files Folder) to the common network location where all Calibration Control have read/write access.
  3. Move Folders:  If you already have files from these folders that you created or modified, copy them to their assigned folders in the common network location.

Add Additional Users

For each new client (user computer) you will need to install a new instance of Calibration Control and delete or rename (safer) the default 'apecal.mdb' file that is installed with the application.  Find the folder for this file by selecting Open Data Folder from the Files dropdown menu.

Note:  Confirm that the location of the Data Folder is still on the C drive, which means it probably has not been networked yet.

Open Data Folder

After you delete or rename the apecal.mdb file on the new client, start Calibration Control on the new client and you should see the following Create New Database dialog:

Database Not Found

Within the dialog, click the [No] button and a open file dialog will appear where you can then navigate to the location of your network apecal.mdb database.

That's it!  If you have any questions, please post them in the Calibration Control forum.

Last updated:  10 Jun 2014

Compatibility:  Calibration Control MS Access versions 5.8 to current (previous versions use a different dialog)

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